Automating Workflows
Automating Your Core Processes
Manual processes may be steadily draining the vitality out of your enterprise. When your staff has to manually pull data from one part of your business and feed it into another, you are losing staff hours that can be applied to your core business needs.
Canon can support you in changing that. By streamlining and organizing your workflows, we can help automate business processes so they run seamlessly and without manual intervention.
The Trouble with Manual Processes
Whenever a process requires manual steps such as reviewing and/or approving information, data entry, or routing data to different departments or systems, it can create delays, opportunities for error, and eats up precious time.
When you add up the number of times people do these manual processes and multiply it across the entire organization, the costs can add up fast.
Canon helps clients reduce this burden by first optimizing workflows and then automating them through an Enterprise Content Management (ECM) platform.
Cross-functional Automation at Scale
AUTOMATING CORE PROCESSES
1. Streamline and Automate Processes
Review and revise workflows so they can easily be automated. Documenting all input/output requirements.
2. Enterprise Content Management (ECM)
An ECM is a platform that enables process automation by capturing, organizing, and distributing information for each process.
3. Workflow
ECM platforms can automate workflows, such as review and approval processes, by:
- Assigning tasks to specific users.
- Determing why we are doing this.
- Identifying what we hope to gain by doing this.
4. Capture
ECM platforms use Optical Character Recognition (OCR) and Intelligent Capture Recognition (ICR) to automate document capture and indexing. These technologies can automatically scan and extract data from paper documents or digital documents.
5. Distribute
ECM platforms automate the distribution of content to various channels, such as websites, social media, and mobile devices. Content can be instantly formatted and optimized for each channel, helping to reduce manual effort and improve consistency across channels.
6. Security
Security automation provides comprehensive control over who can access documents, as well as enhanced protection from unauthorized access. ECM platforms can include access controls, document encryption, and audit trails, ensuring that sensitive information is kept secure.
PUTTING AUTOMATION TO WORK FOR YOU
CANON CAN HELP BRING AUTOMATION TO MANY OF YOUR CORE PROCESSES. HERE ARE JUST A FEW EXAMPLES:
By applying retention policies and schedules to digitized content, we can automate records management processes. This ensures the content is retained for the appropriate period and disposed of according to regulatory and compliancy requirements.
Automating contract management processes, such as contract creation, negotiation, and execution, is a huge opportunity to help save time and reduce costs. Contracts can be automatically generated from templates.
HR departments can use ECM platforms to store and manage employee records, such as resumes, performance evaluations, and benefits information. This can help keep employee data secure and allow for seamless retrieval by authorized users.
Help streamline your AP and AR processes by automating document capture and routing. Invoices, purchase orders, and receipts can be captured and indexed automatically, helping to improve turnaround time and reduce errors.