Educational institutions work with large amounts of personal information on a regular basis. Because documents with this information are likely to pass through or be printed from your devices, it also becomes necessary to protect them for compliance with security regulations.
Canon systems offer practical measures that will help prevent confidential information from being accessed or printed. There is also a wide range of solutions available that will help your institution restrict access to anyone else's confidential information without authorization.
Concerned that a student or unauthorized employee may use your MFP to e-mail or fax confidential information off campus? You can easily restrict the ability of individuals to access these features on your devices.
You can also require that e-mails and faxes can only be sent from your device to authorized destinations or domains helping ensure that no one either knowingly or accidentally sends a document or message to the wrong location.
Concerned that a printout containing grades, student loans, or other confidential information may fall into the wrong hands? Canon Secured Print and uniFLOW Secure Printing require that users authenticate at a device before a sensitive file is released for print. A variety of fax forwarding tools also allow you to send faxes automatically to e-mail addresses, desktop locations, and even password-protected Advanced Box folders.
MFPs can often retain student and faculty information on their hard drives. When retiring or removing a device, you can use the HDD Format feature to completely overwrite any information left on the device. You can also set your imageRUNNER ADVANCE device to overwrite its hard disk as part of routine job processing with the HDD Data Erase Kit. And the HDD Data Encryption Kit uses AES 256-bit encryption to protect all data stored on the internal disk drive.
Canon U.S.A. does not provide legal or regulatory advice concerning customers' compliance with specific laws including, without limitation, Sarbanes Oxley, HIPAA, GLBA, Check 21, USA Patriot Act or federal and state privacy laws. Customers should always consult with qualified counsel to determine if they are in compliance with all applicable laws.